The Best Webinar Software Platforms & Tools Compared

Do you need powerful webinar software to take part in one of the most effective marketing strategies available for online business?

In this post, we analyze the best webinar platforms the digital marketing industry has to offer so you can make an informed decision.

Many of these tools go beyond webinars to offer live streaming, live conferences, and more.

Let’s get started:

The best webinar software compared

TLDR:

Demio is one of the best webinar software for most businesses thanks to its affordability and extensive feature set to cover all your webinar needs. The user interface is excellent and it is simple to use.

Livestorm is another top webinar that can serve your webinar needs with the addition of online meetings so it can serve as an alternative to Zoom/Google Hangouts. A limited free plan is available.

WebinarNinja is another solid solution that works particularly well for small businesses who are looking for a reliable platform that can run paid webinars in addition to free ones.


Now, the best tool depends on your specific needs. So I highly recommend reading the full article. Most tools offer free trials and you’ll find those links below.


1. Demio

Demio is a great all-round webinar software platform that can cater to businesses of all sizes. They offer hosted webinars with up to four presenters and 500 attendees. They also support streams as long as eight hours, which is a lot longer than others on this list.

Demio - Webinar Software

There are five different webinar types to choose from, including the standard live, hybrid and on-demand events. You can also create a series of webinars or an automated event with prerecorded video.

All streams are presented in HD video with live chat functionalities. This feature includes private chat. There are also multiple ways for you to engage with attendees throughout the event. They include polls and Q&As. Marketers and instructors can make offers, gift handouts and implement calls to action.

If you really want to amp up engagement, invite attendees to join your event with their own mic and webcam. Mic-only interactions are available as well. Add slides and video injections when needed.

Attendees can replay the webinar after it concludes, and you can even customize the replay page.

Key features:

  • Unlimited webinars and registrants on all plans.
  • Up to 4 presenters.
  • Up to 500 attendees.
  • 8-hour session limit.
  • Available on all devices.
  • Live chat with private chat, polls, Q&As, offers and handouts.
  • Slide and video injections available.
  • Replays with custom replay page.
  • Page templates with custom opt-in forms + embed forms anywhere on your website.
  • Email notifications.
  • Custom interface.
  • Analytics.

Pricing:

Demio pricing starts at $49/month or $408/year for 50-attendee webinars with one presenter.

Learn more in our Demio review.


2. Livestorm

Livestorm is a hybrid video conference software that offers webinar and meeting functionalities in its application. These services are separated in the company’s pricing structure.

Livestorm - Webinar Software

Aside from the typical live event, Livestorm offers recurring, on-demand and automated webinars. You can even enable iFrame mode and integrate your webinar with a YouTube or Twitch livestream.

Interact with your audience through chat when you go live. You can also have attendees take polls, engage with Q&A sessions or even invite them on as presenters. Present marketing offers complete with calls to action on the fly as well.

Share your screen at any time during your event or even play a video from YouTube.

Attendees can enjoy webinar replays after the event. You even have an unlimited amount of storage for replays, allowing you to offer your events for as long as you please.

Livestorm is easy to use and it offers a limited free plan. This is a great way to become comfortable with running webinars and live streams before upgrading your plan.

Key features:

  • Unlimited webinars.
  • Up to 6 presenters.
  • Up to 1,000 live attendees.
  • 10 or unlimited registrants per webinar.
  • Supports all devices.
  • Free and paid webinars.
  • Embed forms on your own website or landing pages.
  • Custom registration pages.
  • Email notifications.
  • Replays with unlimited storage.
  • Custom interface.
  • Analytics.

Pricing:

Livestorm has a free plan that allows you to create an unlimited number of webinars, the only caveat being you can only stream to 10 live attendees for as little as 20 minutes.

Pricing for the software’s premium version is flexible albeit a touch confusing as there are no fixed plans. Your plan starts at €99/month or €1,068/year for one host and up to 100 live attendees. A “host” is defined as a user account that has the ability to launch new webinars.

Every host you add to your plan will increase the amount you pay by €99/month or €1,068/year. If you want to stream to up to 250 attendees, you’ll add an additional €99/month or €1,068/year to your plan. If you want to use the platform’s 1,000-attendee limit, you’ll add another €199/month or €2,148/year to your plan.


3. WebinarNinja

WebinarNinja is a webinar software for marketers looking to host small-scale events. Your webinars can have up to 1,000 live attendees and four presenters. Streams broadcast and record in HD using WebRTC, an open-source software that enables real-time communication in browsers and mobile applications.

WebinarNinja - Webinar Software

You have four options to choose from when it comes to launching and scheduling new webinars. There’s the typical webinar you can launch on the fly whenever you need to go live. There’s also the recorded webinar you can set up with prerecorded footage and schedule for a specific time or make it available on demand.

There’s even a hybrid version of the two where you host a live event with prerecorded footage but present the audio part of the webinar live. Lastly, you can group a series of webinars together to present back-to-back courses, workshops and summits when appropriate.

Before you go live, you can register an unlimited number of attendees despite the software only allowing you to present to up to 1,000 at a time. You can even create custom registration forms as a way to gather more information about your attendees, such as monthly revenue, email list size, how many plants they own and anything else that may be relevant to your particular niche.

When you do go live, you can interact with your audience through live chat, polls, Q&A sessions and slideshows. You can also screen share if part of your webinar involves showcasing software or demonstrating a digital product or landing page. Additionally, insert videos when you need to.

If your webinar is intended to push a product or service, offer it on the fly at any time during the webinar. You can even create timed offers to light a fire underneath your attendees and encourage them to buy.

Completed webinars are available for replay for a certain number of days that you specify.

Key features:

  • Unlimited webinars on all plans.
  • Up to 4 presenters.
  • Up to 1,000 attendees.
  • Free and paid webinars.
  • Available on all devices.
  • Live chat with polls, Q&As, offers and slideshows.
  • Replay functionality included.
  • Custom registration and thank you pages.
  • Email notifications.
  • Media library.
  • Analytics.

Pricing:

WebinarNinja’s pricing starts at $49/month for up to 100 live attendees.

Learn more in our WebinarNinja review.


4. WebinarJam

WebinarJam is a multipurpose webinar software ideal for course creators, marketers and team collaboration. It allows you to create an unlimited number of webinars with up to six presenters and 5,000 attendees.

WebinarJam - Webinar Software

Webinars can be streamed from a variety of different devices, specifically desktops, laptops, smartphones and tablets. They’re even streamed in high definition at 30 frames per second and are designed to use high-quality video and audio broadcasting.

You have three options when it comes to scheduling live events and a fourth option that enables you to use a room that’s “always on.” With the flexible scheduling options, you can go live immediately, schedule a single webinar or schedule a series of webinars in advanced.

Always-On rooms are great for recurring livestreams or for teams that need another form of instant communication.

Attendees sign up for your webinars with one-click registrations sent to them via email. Email and SMS systems allow you to remind attendees before the webinar and of the replay after the webinar by sending them automated emails and texts.

You can even assign attendees to lists and tags based on actions they take before, during and after webinars. This is done through automations that operate in if-this-then-do-that functions. A few examples include “if they register to the webinar, then subscribe to list Registrants” and “if they miss the live webinar, then assign tag Missed Webinar.”

Webinars are merely another form of livestreaming, and livestreams thrive on interactions between its host and audience. Fortunately, WebinarJam comes with a built-in live chat feature that sits vertically on the right-hand side of the interface. Attendees can interact freely with you through comments, private comments and questions, the latter of which operate as a question-and-answer function.

On your end, you can make sure attendees receive important notices about the event by utilizing sticky announcements in the chat. Important comments are highlighted. You can also engage with attendees through in-chat polls and surveys.

Webinars can have a maximum of six presenters, as we said earlier. However, what we didn’t mention is the fact that those presenters don’t need to be co-hosts. They can also be attendees if you want to crank the engagement level in your streams up a few notches.

Along with offering your audience educational and/or entertaining experiences, webinars are fantastic marketing opportunities. Offer products and services in the chat mid stream as well as free, downloadable handouts.

WebinarJam has you covered if your stream freezes unexpectedly. With the panic button, you can reboot the webinar in an instant. You, your co-presenters and every attendee will be redirected to a new room automatically.

Webinars are available for up to 72 hours after the live event. This gives attendees a chance to watch it even if they weren’t able to show up live. This feature is called “Replica Replay” because it replicates everything that happened in the webinar: the comments, active offers, handouts—everything.

Key features:

  • Unlimited webinars on all plans.
  • Up to 6 presenters.
  • Up to 5,000 attendees.
  • Up to 4 hours in duration.
  • Free and paid webinars.
  • Live chat with interactive features, including slide presentations, a drawing board and video injections not previously mentioned.
  • Replays available for up to 72 hours. Comments, active offers and handouts are preserved.
  • Page builder included for creating fully-optimized landing pages for registrations.
  • Custom webinar interface.
  • Analytics available.

Pricing:

WebinarJam’s prices start at $499/year for the cheapest plan, which offers up to two presenters, 500 attendees and two hours in webinar duration.


5. EasyWebinar

EasyWebinar is a powerful webinar software that allows you to broadcast to an unlimited number of attendees, though this privilege is reserved for customers who pay for the third tier annually. If you pay for this plan monthly, your limit per live webinar is 2,000. Unlimited live attendees are available through the tool’s integration with YouTube.

EasyWebinar - Webinar Software

The typical types of webinars are available, including live and automated. There are also recurring and on-demand webinars.

Webinars stream and record in HD video and audio with noise reduction and no delay. You can also stream from YouTube and Facebook. Screen sharing is available as well.

Engage with your audience through live chat, polls and Q&A sessions. You can also present offers to your audience at any time and bring on attendees as presenters.

Attendees can replay the webinar from the registration page.

Key features:

  • Unlimited webinars on all plans.
  • Up to 4 presenters.
  • Unlimited attendees available.
  • Embed forms compatible with popular landing page tools.
  • Stream from EasyWebinar, YouTube and Facebook.
  • Live chat with polls, Q&A sessions and offers.
  • Webinars replayable on registration page.
  • Email notifications.
  • Analytics.

Pricing:

Pricing starts at $78/month or $708/year.


6. GetResponse

GetResponse is a full-stack marketing platform best known for its email marketing & sales funnel building capabilities. However, it also has a webinar application integrated into its platform.

The email marketing tool allows you to grow your email list by generating leads, nurturing them through sales funnels and segmenting them with marketing automations. It also has features like landing page templates with custom opt-in forms and campaigns you can build with ads.

GetResponse Webinar - Webinar Software

GetResponse offers two types of webinars for you to use: live and on demand. You can even simulcast to YouTube and Facebook.

The service doesn’t skimp on the webinar features despite being an email marketing platform first and foremost. When you go live, expect to interact with your audience in the same ways through live chat, polls, tests, free handouts and offers with calls to action.

Save your sanity by avoiding presenting the same content over and over again by integrating video files or YouTube videos throughout your webinar. You can also screen share and create a more visual presentation by drawing on a digital whiteboard.

Once you’re done, attendees can watch the webinar again or catch it if they missed it through on-demand replays.

Key features:

  • Unlimited webinars.
  • Up to 2 presenters.
  • Up to 1,000 live attendees.
  • Unlimited registrants.
  • Up to 20 hours of stored recordings.
  • Free and paid webinars.
  • Supports all devices.
  • Registration page templates.
  • Simulcast to YouTube and Facebook.
  • Email notifications.
  • Integrated with a fully-fledged email marketing platform.
  • On-demand replays.
  • Analytics.

Pricing:

Webinars are a secondary feature of GetResponse and are only available on the second tier and up. That being said, you cannot use the platform’s webinar service without utilizing its email marketing software.

Therefore, pricing is based on the size of your email list and starts at $49/month or $482.16/year for up to 1,000 email subscribers.


7. ClickMeeting

ClickMeeting is another hybrid software that integrates virtual meeting functionalities with a webinar application. This one doesn’t charge separately for each service. It supports webinars with up to four presenters and 10,000 attendees.

ClickMeeting - Webinar Software

All webinars record in HD video, and all of the major webinar types are accessible depending on the plan you choose. Stream live for scheduled events you want to present on the fly, or create an automated webinar with prerecorded footage. You can offer webinars to your audience on demand as well.

A chat section with privacy capabilities is just one of the ways you can interact with your audience while you’re live. There are also polls and surveys, Q&A sessions, and marketing offers with calls to action.

ClickMeeting also gives you plenty of ways to make your presentation more interesting, including a Presentation mode that allows you to add multimedia files to your event. There are also whiteboard and screen sharing functionalities as well as screen control, which allows your audience to utilize your own desktop area.

Key features:

  • Unlimited webinars.
  • Up to 4 presenters.
  • Up to 10,000 attendees.
  • Up to 10 hours of recording storage with a max limit of 2GB for file storage.
  • Free and paid webinars.
  • Landing pages for registration, webinar and thank you pages.
  • Simulcast to YouTube and Facebook.
  • Email notifications.
  • Custom interface.
  • Embed webinars on your website.
  • Webinar replays.
  • Analytics.

Pricing:

ClickMeeting is another webinar service that offers flexible pricing based on the amount of live attendees you would like to present to. You can choose as little as 10 attendees for $30/month or $252/year or as many as 1,000 attendees for $309/month or $2,595.60/year.

You’ll need to chat with a sales representative and set up a custom plan if you need more than 1,000 attendees.


8. Google Meet

Google Meet is a variation of Google Chat and Google Hangouts, the latter of which is expected to be phased out in 2021. Google Meet is a meeting and mini webinar application available as part of Google’s business suite Google Workspace (formerly G Suite), though personal Google account users can use a lite version of the software.

google-meet - Webinar Software

The application adjusts to your network speeds automatically to ensure you always stream in high-quality video and audio. It’s not a true webinar service, so you shouldn’t expect to create automated and on-demand webinars. You can, however, start a livestream at any time and send an invite link to up to 250 people.

Chat is available in meetings as is file sharing for handouts. You can also screen share, which will allow you to make more engaging presentations by sharing presentations from other Google apps, including Slides, Docs, Sheets and Drawings as well as YouTube videos and your desktop.

There are no true webinar replays with Google Meet. However, recordings are saved to Google Drive automatically, and you can share that file with whomever you choose.

Lastly, if you’re a business, school or other organization, you can stream to up to 100,000 live viewers so long as they’re all available locally within your domain.

Key features:

  • Unlimited meetings.
  • Up to 250 participants; up to 100,000 for participants in the same domain.
  • Up to 300 hours per meeting.
  • Available on all apps despite being a Google product.
  • Screen share anytime.
  • Recordings save to Google Drive.

Pricing:

There’s a free version of Google Meet for meetings up to one hour in length and with 100 participants. Google Workspace Essentials, which includes the premium version of Google Meet, is available for $8/month per user. This raises your limits to 150 participants and 300 hours per meeting.

Contact sales if you need to broadcast to a greater number of participants.


9. BigMarker

BigMarker is a sophisticated webinar software that supports an unlimited number of hosts and as many as 10,000 live attendees depending on the plan you choose. It’s designed for marketing presentations, virtual conferences and web summits.

BigMarker - Webinar Software

BigMarker offers flexible scheduling options and multiple webinar types. Go live on the fly on a one-time basis, or schedule recurring webinars. There are also automated webinars you can host with prerecorded content and on-demand events. You can even simulcast to YouTube and Facebook as well as screen share.

Engage with your audience when you stream live by interacting with them in live chat. Polls and Q&A sessions are available, and you can utilize smart marketing tactics by presenting offers and free handouts.

Once the webinar is over, all registrants will be able to watch the replay on demand. BigMarker goes a step further with this feature by giving you a customer-facing channel to host all of your on-demand webinars. You can even charge a subscription fee for this channel.

Key features:

  • Up to 10,000 live attendees.
  • Unlimited presenters.
  • Available on all devices.
  • Email notifications with email templates.
  • Free and paid webinars with subscriptions available for channels.
  • Page builder with 15+ prebuilt landing pages and custom forms.
  • Simulcast to YouTube and Facebook.
  • Live chat with polls, Q&A sessions, offers and handouts.
  • Embed webinars on website.
  • On-demand replays.
  • Email notifications.
  • Analytics.

Pricing:

Pricing starts at $99/month or $948/year for webinars with up to 100 live attendees.


Final thoughts

Most of the webinar platforms on this list offer the same set of features but in different ways. It’s best to look at reviews and demos of each to gain a better understanding of how they handle the interface of the webinar itself, the chat section, offers and handouts, presentation functionalities like polls and Q&As, and landing pages.

Their biggest differences exist in the prices they offer and the number of attendees available in their cheapest plans. Be sure to consider these in regards to your budget and the number of attendees you want to stream to.


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